Last Updated: 11/09/2020
The Scout Association takes the issue of privacy very seriously and is committed to protecting and respecting our users' privacy online. This policy describes the personal details collected, held and processed by Bebington Scouts relating to current, future and ex-members and their parents/carers. This notice is in line with General Data Protection Regulations (GDPR) and the Data Protection Act 2018 (DPA). We may update this policy from time to time, so you should check it regularly. If you have any queries or concerns regarding these practices, you should contact us using our Contact Us page.
Bebington Scouts is the data controller. Data is processed by Bebington Scouts and The Scout Association.
What information do we collect?
We collect personal details for prospective members and their parents/carers both online and from physical contact forms. E.g. General contacts, hall bookings, event bookings and Scouting forms.
This information may include children's personal and health details.
Consent to hold and process an individual's data is acquired from the individual from contact and application forms.
What information do we store?
Personal information collected on our website, from emails and from paper records may be held in electronic and paper-based systems.
Electronic records are held within password protected systems.
Basic contact and biographical leader and website user details are added manually. These include first name, surname, email address, telephone number, mobile telephone number, Scouting role(s) and biographical text.
Why do we collect this information and what do we do with it?
Personal information is collected for several reasons.
We collect personal information from prospective youth members in order to facilitate recruitment and placement of prospective members within Scouting and to enable us to contact prospective members and/or parents/guardians to manage the placement into Scouting.
We collect personal information from our youth members in order to contact members, parents and carers with regard to programme, events, activities, camps, fund raising, news and other similar Scouting reasons.
We collect personal information from our adult members in order to provide their details to local and national Scouting bodies to manage their membership within The Scout Association, to facilitate our appointments process, to facilitate DBS checking, to contact members about training and for general management of local Scouting.
We collect personal information from parents/guardians of our youth members in order to contact parents/guardians in case of an emergency affecting their child, for their assistance in facilitating local Scouting, fundraising and with information that we believe may be of interest to them or their child.
Who do we share personal information with?
We do not share details with any non-Scouting third parties.
We may share data supplied by you (or collected about you) with other parts of The Scout Association. E.g. With Scout HQ, within the Scout Area, County, District, Region or Groups.
Individuals’ details added to this website as a leader, executive committee member or holding a role within this local Scouting body, may have their details shown on the District or County website to registered members of those websites. For instance, a Scout Leader on a Scout Group’s website may have their details shown in the private Members Directory on their District’s website.
We reserve the right to communicate a Member's personal information to relevant authorities when they are entitled to such data by regulation, statute or court order.
How long do we hold information?
Future, current and ex-member details, along with their parent’s/carer’s details will be held until after they have left Scouting.
Details of ex-youth members may be anonymised. Adult member details will be deleted or anonymised locally, but may be held by The Scout Association for legal purposes. All other details will be deleted.
How to access personal information
Individuals have the right to view their details held by Bebington Scouts and The Scout Association, have them rectified or withdraw their consent for their details to be held or processed.
Please use the Contact Us form on this website to revoke consent to hold and process data held by Bebington Scouts or to request access to, rectification of or deletion of data held by Bebington Scouts.
For information held by the Scout Association, please contact firstname.lastname@example.org
Formal complaints may be made to the ICO where an individual is unsatisfied with this process.